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Workspace Tips is provided by the team at Overdrive. We’re passionate about Google Workspace and everything Google, so we’re delighted to share the latest insights, tips and tricks with you.

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Latest Tips

How to Merge Cells in Google Sheets

Merging cells in Google Sheets is an essential feature that can help you organize and present data more effectively. Let’s explore the steps and other specifics of merging cells in Google Sheets seamlessly. Google Sheets is a core component of Google Workspace , that helps you manage and organize data. It integrates with other tools such as Google Docs and Google Slides, enabling you to work on documents, spreadsheets, and presentations simultaneously. Experience this integrated approach and streamline your workflows with a free Google Workspace trial . Step-by-Step Guide: How to Merge Cells in Google Sheets Whether you're creating a spreadsheet for financial reports, project timelines, or any other data-intensive task, cell merging can enhance the visual appeal and readability of your sheets. Follow these simple steps to merge cells in Google Sheets: Step 1: Select the cells you want to merge. Click and drag your mouse over the cells you want to merge. This will highlight them. Step 2: Navigate to the top menu bar and click the "Format" tab. In the dropdown menu that appears, select "Merge cells." Step 3: A submenu will display three options: "Merge all," "Merge horizontally," and "Merge vertically." Select the option that suits your needs. Merge All: Combines all selected cells into a single, larger cell. Merge Horizontally: Merges the cells into a single row. Merge Vertically: Merges the cells into a single column. Step 4: The cells will be merged according to the option you choose. The merged cell will display the content of the top-left cell in the selection. After merging, you can adjust the text alignment within the merged cell for better presentation. How to Merge Cells in Google Sheets Without Losing Data A common concern when merging cells is the potential loss of data. When merging cells that contain data, only the content of the top-left cell is retained. If you wish to preserve the data from the other cells, it's recommended to copy it before merging. Alternative Methods for combining cells without losing data include formulas like SUM, AVERAGE, or CONCATENATE. These can be used to combine data from multiple cells. PivotTables can also be used to summarize and analyze data from multiple cells. How to Find Merged Cells in Google Sheets Identifying merged cells can be done in two ways: Visually: Merged cells appear as a single cell that spans the merged range. The cell border extends to encompass the merged area. Hovering over cells: When you hover your mouse over a merged cell, a tooltip will appear, indicating that the cells are merged. Why Can't I Merge Cells in Google Sheets? If you're unable to merge cells, check for the following: Ensure you have selected the correct cells for merging. Check if the cells you're trying to merge contain conflicting data types. Ensure that the cells you're trying to merge are adjacent and not overlapping. Verify that the cells are not part of a protected sheet. Check if any restrictions imposed by your Workspace administrator may be preventing you from merging cells. How to unmerge cells in Google Sheets If you've merged cells and later discover a mistake, there's no need to panic. You can easily unmerge cells to restore them to their original state. To unmerge cells in Google Sheets: Step 1: Highlight the merged cells you wish to unmerge. Step 2: Navigate to the "Format" option in the top menu. Step 3: Choose "Unmerge" from the sub-menu. Summary Merging cells in Google Sheets is a valuable technique for enhancing the presentation and readability of spreadsheets. By following the step-by-step guide and adhering to the troubleshooting tips, users can effectively merge cells while preserving data integrity. Google Workspace , with Google Sheets as its cornerstone, empowers businesses to achieve their goals through collaborative data management and streamlined workflows.
How To Double Space in Google Docs

Whether you're a student working on an assignment or a professional creating a report, understanding how to format your document is crucial. In this article, we'll explore the ins and outs of double spacing in Google Docs, providing you with a comprehensive guide to enhance your documents' readability and overall appearance. Google Docs is a word-processing app that allows you to create and collaborate on documents seamlessly. Google Docs is a part of Google Workspace , a suite of productivity tools designed for collaboration and communication. Start your free Google Workspace trial today to create, edit, and share documents in real-time. How to Double Space in Google Docs Google Docs provides a user-friendly interface with various formatting options, including the ability to adjust line spacing for improved document structure. Here’s the step-by-step process of how to double space in Google Docs. Step 1: Open the document in which you want to apply double spacing. Step 2: Select the text you want to double-space. If you want to double-space the entire document, press "Ctrl + A" (Windows) or "Cmd + A" (Mac) to select all. Step 3: Go to the top toolbar and locate the "Line and paragraph spacing" button which looks like an up and down arrow. You can also find the “Line and paragraph spacing” option on the top menu under Format. Step 4: Choose "Double" or “2.0” from the drop-down menu. Your selected text will now be double-spaced. If you highlighted the entire document, the entire document will reflect the changes. How to Set Double Spacing as the Default for New Google Docs Documents To automatically double-space new Google Docs documents, follow these steps: Step 1: Create or open a document with double-spaced text. Step 2: Click the Format menu and select Paragraph styles > Normal text. Step 3: Click the arrow next to Normal text and select Update 'Normal text' to match. Step 4: Click the arrow next to Options at the bottom of the Styles pane and select Save as my default styles. From this point forward, every new document you create will feature double-spaced text as the default setting. Is 2.0 double spacing? Yes, 2.0 is double spacing. When you select this option, it sets the line spacing to twice the height of a standard line. In Google Docs, you can change the line spacing to any value you want, but 2.0 is the standard for double spacing. Why use Double Space in Google Docs? There are several reasons why you might want to use double spacing in Google Docs: Readability: Double spacing can make your document easier to read by providing more space between the lines. This can be especially helpful for long documents or documents with complex formatting. Consistency: Double spacing is required by some academic and professional institutions. For example, the American Psychological Association (APA) style guide requires all papers to be double-spaced. Accessibility: Double spacing can make your document more accessible to people with disabilities, such as those with dyslexia or other visual impairments. Collaboration: Double spacing can make it easier for others to collaborate on your document by providing more space for comments and feedback. Here are some specific examples of when you might want to use double spacing in Google Docs: When writing a research paper or other academic document When writing a business proposal or other professional document When writing a collaboration document with others When writing a document for someone with a disability Overall, double spacing is a good way to make your documents more readable, consistent, collaborative, and accessible. Additional benefits of double spacing in Google Docs Easier to edit: Double spacing can make it easier to edit your document by providing more space to add or remove text. More professional appearance: Double spacing can give your document a more professional appearance. More space for notes: Double spacing can provide more space for you or others to add notes to your document. Easier to print: Double-spaced documents are easier to print because they require less ink and paper. How do you add a space between two pages in Google Docs? Adding space between two pages in Google Docs is not done through traditional page breaks. Instead, Google Docs automatically manages page breaks based on content. However, you can control where a new page starts by inserting a manual break: To add a space between two pages in Google Docs, you can use a section break. To do this, place your cursor where you want the page break to be and then go to Insert > Break > Section break (next page). This will create a new section on the next page, and you can then add any content you want to the new section. Summary Mastering double spacing in Google Docs is a valuable skill that improves the readability and professionalism of your documents. Whether you're working on a project individually or collaborating with a team through Google Workspace , these simple steps ensure that your documents are formatted to perfection.
How to Add Outlook Calendar to Google Calendar

Learn how to add your Outlook calendar to Google Calendar so you can see all your events in one place. This article includes step-by-step instructions and answers to the most common questions about syncing an Outlook calendar with Google Calendar. Google Calendar is a user-friendly and feature-rich online calendar that has become a go-to choice for many individuals and businesses. It is tightly integrated with other Google Workspace apps, making it easy to schedule meetings and events with colleagues. For example, you can create a new Google Calendar event directly from Gmail, and you can also see your upcoming events in the Google Calendar sidebar in Gmail. Start your Google Workspace free trial today and get access to the business features of Google Calendar. If you are looking to sync other calendars such as Apple’s iCloud Calendars with Google Calendar, check out this guide on How to Sync All Your Calendars with Google Calendar . How to add Outlook Calendar to Google Calendar You can sync your Outlook calendar with Google Calendar, making it easier than ever to manage your time efficiently. To add your Outlook calendar to Google Calendar, follow these steps: Step 1: Sign in to your Outlook account. Step 2: Click the Settings gear icon in the top right corner of the page. Step 3: Select “View all Outlook settings.” Step 4: Click Calendar > Shared calendars. Step 5: Under “Publish a calendar” select the calendar you want to add to your Google Calendar. Step 6: Set permissions to “Can view all details.” Step 7: Click “Publish.” Step 8: Copy the ICS link that is generated. Step 9: Sign in to your Google Calendar account. Step 10: Click the + sign from the left sidebar next to “Other calendars.” If you can’t see the left sidebar, click on the burger icon (three horizontal lines) from the top left corner to open it. Step 11: Select “From URL.” Step 12: Paste the ICS link you copied from Outlook and click “Add calendar.” Your Outlook calendar events will now appear in Google Calendar. Any changes you make to your Outlook calendar will be reflected in Google Calendar, and vice versa. Benefits of syncing your Outlook calendar with Google Calendar There are several advantages to syncing your Outlook calendar with Google Calendar, including: Convenience: It is easier to keep track of your schedule when all of your events are in one place. Accessibility: You can access your Google Calendar from any device with an internet connection, including your computer, smartphone, and tablet. Integration: Google Calendar is tightly integrated with other Google Workspace apps , making it easy to schedule meetings and events with colleagues. Can I sync my Outlook calendar with my Google Calendar? Yes, you can sync your Outlook calendar with your Google Calendar. This will allow you to see all your events in one place. To sync your Outlook calendar with your Google Calendar, follow the steps from this guide. Summary Integrating your Outlook calendar with Google Calendar is a convenient way to centralize your appointments and events. It simplifies your scheduling process and ensures that you never miss an important meeting or event. If you are using both Outlook and Google Calendar, we recommend you sync your calendars so that you can keep track of your schedule all in one convenient location. Give it a try and experience the benefits of a unified calendar system today. If you have other this about syncing your calendar with Google Calendar, share them with other Google Workspace users on our dedicated forum .

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Google Workspace Training

Google Workspace Training

How to Merge Cells in Google Sheets

How To Double Space in Google Docs

How to Add Outlook Calendar to Google Calendar