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Workspace Tips is provided by the team at Overdrive. We’re passionate about Google Workspace and everything Google, so we’re delighted to share the latest insights, tips and tricks with you.

Latest Tips

How to Present Google Slides directly in Google Meet

Google Slides presentations can be controlled directly from the Google Meet interface, without having to switch between tabs. Follow this tip to learn how to control a slideshow, interact with others, and access Meet features, all from one tab. During meetings, sharing content from your screen is often necessary, and this feature makes the experience more seamless. You will be able to see how the audience reacts to your presentation, while you control the slides from the same screen. Presenting Google Slides directly from Google Meet, also improves the quality of your recordings, as playback will contain the audience’s response along with the slideshow. Please note that the recording feature has to be enabled separately by clicking the Activities button (bottom right corner) > Recording. How to present Google Slides in Google Meet This feature is available only if you’re joining using a computer with the Google Chrome browser. 1. Open the Slides presentation in a tab before or after the meeting has started. 2. To start presenting, in the Google Meet tab, click Present now > A Tab. 3. Choose the tab with the Slides presentation, and click Share. 4. To start controlling the presentation, click Start slideshow from the bottom right corner. 5. Use buttons from the right corner to control the slides, jump to a specific slide by clicking the slide number, or choose from the list of slides. 6. End the presentation by clicking Exit slideshow. You can also click the Stop presenting button once you’re ended the slideshow. This feature is available with the following Google Workspace editions: Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers. Do you find this tip useful? Share your thoughts with others on our Workspace community forum .
How to record Google Meet calls

Google Meet is used by professionals of all levels, students, and individuals looking to stay in touch. Follow this tip to find out how to record meetings with just a few clicks. There are many advantages to recording a Google Meet session, from sharing a business meeting with a colleague who couldn't attend to later referencing and transcribing a lecture. Can I record Google Meet calls? This feature is available to individuals using the following Google Workspace editions: Essentials, Business Standard or Plus, all Enterprise plans, Education Plus, Teaching and Learning Upgrade, and Workspace Individual Subscriber. Google Workspace admins can help you find out which edition you're using and turn on recording for your account. If you are using the free version of Google Meet through your personal Google account (@gmail.com), you won’t be able to record meetings. You can record a Google Meet call if you are the meeting host, a co-host, or you’re from the host's organization and Host Management is off. Teachers and co-teachers can also record sessions if the meeting was created through Google Classroom. It’s important to obtain consent from the meeting participants before starting a recording. What’s recorded during the Google Meet call? Here’s what will be recorded once you press the REC button: The active speaker. Anything shared on the screen, such as Chrome tabs, Google Docs, Slides, etc. The chat conversations. Captions will not be recorded and won’t appear on the recording. How to record a Google Meet call 1. Join a meeting in Google Meet and click on the Activities button. 2. From the Activities panel, select Recording. If you can’t find the Recording, the feature is not available for your Google Workspace edition or you need to ask your admin to enable recordings for your account. 3. Click Start recording. A pop-up message may appear - read carefully and click Start. The recording may take a few moments to start. Everyone on the call will be notified when the recording starts or stops. To stop recording, click Activities > Recording > Stop Recording. The recording stops automatically if everyone leaves the meeting. Where are Google Meet recordings saved? Recordings are automatically saved to the meeting organizer’s My Drive > Meet Recordings folder. In some cases, if the organizer changes or if the meeting occurs outside of the scheduled Calendar time, the recording link is sent to the original event creator. Share your though about recording Google Meet calls with others on our Workspace community forum .
How to download emails from Gmail

You can archive email threads and attachments from your Gmail account by downloading them to your computer or Google Drive. In this guide we’ll show you how to save individual emails or download all your emails in one go. Why should you download your emails from Gmail? Since email is normally used to send important messages, attachments, and other documents, it’s a good idea to keep a secure copy of your messages outside of your Gmail inbox. You may also want to download your emails if you’re planning to delete your email account. Whatever the reason, knowing how to export and save all of your emails locally or in the cloud may come in handy one day. You probably have a ton of emails from earlier times in your Gmail inbox that you want to download, so let’s get started. How to download individual emails from Gmail Downloading emails from Gmail is only possible via desktop. You won’t be able to follow these steps on your mobile. 1. Open the email that you want to download and click on the More button (the three vertical dots). 2. Choose Download message. 3. The email will be downloaded to your computer as an EML file. You can open this format with an email app such as Outlook, Thunderbird, Apple Mail, etc. How to download all your emails from Gmail Google Takeout is the best way to download emails from Gmail to a computer. This service is provided by Google and allows you to save data from other apps such as Google Drive as well. 1. Go to https://takeout.google.com/ and login if necessary. 2. Click on Deselect all if you only wish to download your Gmail data. 3. Scroll down to find Mail and check the box. 4. Scroll to the bottom of the page and click Next Step. 5. Choose “Send download link via email”. In the frequency section, you can choose to automate this process to get a new archive every 2 months for the next 12 months. 6. Select the file type and size. Zip files can be opened on any computer while tgz needs an additional app to open. Choose a file size of 50GB if you have a large number of emails don’t want the download file to be split into chunks. 7. Click on Create Export. You will receive an email once your file is ready to download. This can take more than a few minutes if you have a lot of emails with large attachments. Once you unzip the folder, you will find an MBOX file that contains all your downloaded Gmail emails. You can open this with most mail apps such as Outlook, Thunderbird, Apple Mail, etc. If you have any questions about downloading your emails from Gmail, why not ask our Workspace community forum ?

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How to Present Google Slides directly in Google Meet

How to record Google Meet calls

How to download emails from Gmail