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Workspace Tips is provided by the team at Overdrive. We’re passionate about Google Workspace and everything Google, so we’re delighted to share the latest insights, tips and tricks with you.

Latest Tips

Transcribe Google Meet calls into a Google Doc

Transcribe important meetings to ensure you didn't miss critical information during the follow-ups. Automatic meeting transcripts are available in Google Meet and allow you to capture conversations, making it easier to keep a record of the meeting and follow up afterward. Once enabled, the feature creates a new Google Doc where it automatically transcribes the speech that takes place during the meeting. How to enable automatic transcripts for Google Meet 1. Once you entered a Google Meet call, click on the Activities button from the bottom of the screen. 2. Click on Transcripts. 3. Click on Start Transcription. 4. Once transcription is enabled, you will notice a blue icon in the upper left corner of the screen. To stop transcribing the call, go back to the activities panel and click on Stop transcription. The document that contains the transcription will be saved in Google Drive, in a folder called “Meet Recordings” - the person who initiates the transcription will receive an email with a link to the document after the meeting has ended. Google Meet transcription is available for the following Google Workspace editions: Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers. Have you tried this feature yet? Share your option with other Google Workspace users on our dedicated forum .
How to Add and Remove Google Sheets Add-Ons

Google Sheets add-ons are third-party apps that you can install to add new features to the spreadsheets editor. Follow this tip to find out how to install them, or remove the ones that are no longer needed. Without a doubt, Google Sheets is a powerful tool for all Google Workspace users. The app is more than capable of performing the most common tasks on its own. However, by using some Google Sheets add-ons, you can do even more. Google Sheets add-ons are similar to Chrome extensions - they add extra functionality to the app. For example, there are add-ons that will enable you to automate tedious tasks within your spreadsheet or connect Google Sheets with data from other apps. How to Install Google Sheets Add-Ons Open any Google spreadsheet on the web. From the top menu, select Extensions > Add-ons > Get add-ons. A Google Workspace Marketplace pop-up window will show apps that work with Google Sheets. Choose the one you want to add and click Install. A message will appear to inform you about the specific data the add-on needs to access to work properly. After the installation, you may need to refresh the Google Sheets page to start using the add-on. How to Uninstall Google Sheets Add-Ons Open any Google sheet on the web. From the top menu, select Extensions > Add-ons > Manage add-ons. A Google Workspace Marketplace pop-up window will open with the list of add-ons currently installed. Click on the one you want to remove, and then click Uninstall. A pop-up message will appear to confirm the action. Refresh the page to make sure the changes take effect. Check out some of our recommended Google Workspace add-ons to improve productivity within your organization. Share your favorite Google Sheets add-ons on our Google Workspace forum .
How to Enable File Activity Dashboard in the Admin Console

The activity dashboard allows users within your organization to view who has read a specific document, and when. This feature works with Google Docs, Sheets, and Slides. As a Google Workspace administrator, you can control whether users see each other's file activity on the Activity dashboard. The names of users who have viewed Google Docs, Sheets, and Slides files, as well as the times they viewed them, are included in the file activity. As a Google Workspace user, you can find out more about Activity Dashboard here . Using the information from File Activity, team members can collaborate more efficiently by making informed decisions. Users must have Edit access to the file and be in the same domain as the file owner to view the Activity dashboard for that file. Users cannot access the Activity dashboard for files that are not in their domain. How to Let Users See File Activity (Activity Dashboard) 1. To get started, open the Admin Console and navigate to Apps > Google Workspace > Drive and Docs. 2. Leave the top organizational unit selected if you wish to apply the same settings to everyone. Otherwise, select a child organizational unit or a configuration group. 3. Select Activity dashboard settings. 4. Next to Users’ view history, choose one of the options that specify who can see file views. If you choose the second option "On - only within (your company)," people from outside your organization won’t be able to view the activity dashboard for your company’s files. Individuals can still restrict activity dashboard view tracking Each user has the option to either hide the viewing history for all files or just a specific file. As a user, your history will no longer be accessible if you decide to hide it, whether for all files or just one particular file. Any views made while view history was disabled will never show up in the future if you decide to turn on view history again. Share your thoughts about this feature with other Google Workspace admins on our dedicated forum .

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Transcribe Google Meet calls into a Google Doc

How to Add and Remove Google Sheets Add-Ons

How to Enable File Activity Dashboard in the Admin Console