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Workspace Tips is provided by the team at Overdrive. We’re passionate about Google Workspace and everything Google, so we’re delighted to share the latest insights, tips and tricks with you.

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Latest Tips

Share Google Drive files and folders with non Google users

Google Drive is a powerful cloud storage service that allows users to store and share files and folders seamlessly. While it is closely integrated with Gmail and other Google services, many people may wonder if it is possible to share files and folders with individuals who do not have a Gmail or Google account. This guide will show you how to share your Google Drive files with others who do not use Google Workspace. Google Drive offers collaborative features such as allowing multiple users to access and edit files simultaneously. It is closely integrated with other Google Workspace apps like Google Docs, Sheets, and Slides, enabling seamless editing and collaboration on documents within the Drive. You can try Google Workspace for free for 14 days and get a discount here . Is it possible to share Google Drive with non-Gmail users? You can share Google Drive folders with users who do not use Gmail or any other Google apps. Non-Gmail users will have the ability to view the shared files without the need to sign in to Google. If you are looking to share files publicly with no sign-in required at all, check out this tip . Please note that your Google Workspace administrator has the option to limit your ability to share files with people from outside your organization. If you are an admin, you can find out more about setting sharing permissions here . How to share Google Drive documents with visitors Google Drive provides a straightforward solution that enables you to share Drive files and folders with non-Gmail or Google users. This method works for Google Docs, Sheets, Slides, as well as Drive folders. Step 1: Open Google Drive Open Google Drive on a computer or use the mobile app. Step 2: Select the file you want to share Right click on the file or folder you want to share and choose “Share” or open the file and click the “Share” button from the top right corner. Step 3: Access share settings Enter the email address you want to share the file with and press Enter. To change what the visitor is allowed to do use the dropdown menu and choose between Viewer, Commenter, or Editor. Step 4: Share the file A warning message will inform you about sharing files externally. Click “Share anyway” to share the file. A visitor can edit, comment on, or see your content for 7 days after verifying their email address. If they need to cooperate for a longer period of time, they can use the link from the initial sharing email to verify their identity again. With this method, users can easily collaborate and share important files and folders with anyone, regardless of their email.
How to switch Bard on or off for your users

Enable Google Bart for the Google Workspace users within your organization to get early access to the latest generative AI. Google Bard is a language model (LLM) chatbot developed by Google AI. It is trained on a massive dataset of text and code and can generate text, translate languages, write different kinds of creative content, and answer your questions in an informative way. Bard is a powerful tool that can boost your productivity. If you are looking for a creative and helpful collaborator, Bard is a great option. Here are some examples of what Bard can do: Write different kinds of creative content, code, scripts, musical pieces, emails, letters, etc. Translate languages. Answer your questions in an informative way, even if they are open-ended or challenging. Follow your instructions and complete your requests thoughtfully. Please note that Bard is separate from the other AI innovations from Google Workspace such as Duet AI . Turn on or off Google Bard access for Google Workspace Google Workspace admins can turn access to Bard on for their users, in the Admin console by following these steps: Step 1: Go to the Amin console Open the Admin console and log in with your Google Workspace admin account. Step 2: Navigate to Early Access Apps Go to Apps > Additional Google services > Early Access Apps. Step 3: Turn on Google Bard Click “Service status” and then turn on or off Google Bard for everyone in your organization. Don’t forget to click the “Save” button. As a creative and helpful collaborator, Bard can supercharge your imagination, boost your productivity, and help you bring your ideas to life.
How to leave a Google Classroom

Google Classroom has revolutionized the way teachers and students interact in the virtual learning environment. However, sometimes participants need to leave a Google Classroom for various reasons. Whether you're a student looking to remove yourself or a teacher considering leaving a class, this step-by-step guide will walk you through the process. Google Classroom is an online platform developed by Google that serves as a virtual learning environment for teachers and students. It is designed to simplify the process of creating, distributing, and grading assignments in a digital format. Google Classroom integrates various Google Workspace tools such as Google Docs, Google Drive, and Google Calendar, making it easy for educators to manage and organize their classes. How do I remove myself from a Google Classroom? If you're a student who wants to leave a Google Classroom you will only be able to do so if your school admin has enabled the unenrollment option. Follow these simple steps to leave a class: Step 1: Open Google Classroom Launch your web browser and navigate to the Google Classroom website at classroom.google.com . Step 2: Access class options Find the class you want to leave and click on the three vertical dots icon. Step 3: Unenroll Click “Unenroll” to confirm. You will be successfully removed from the Google Classroom. Can a student remove themselves from Google Classroom? Yes, students have the ability to remove themselves from a Google Classroom if the school admin allows the unenrollment option. By following the steps mentioned above, students can leave a Google Classroom whenever necessary. How do I leave a Google Classroom on mobile? If you prefer to use the Google Classroom mobile app, leaving a class is equally straightforward. Here's how you can do it: Step 1: Open the Google Classroom App: Launch the Google Classroom app on your mobile device. Make sure you're logged in with your Google account. Step 2: Access class options: Find the class you want to leave and tap the three vertical dots icon. Step 4: Unenroll: Tap “Unenroll” and confirm your decision when prompted. You will be successfully removed from the Google Classroom. What happens when you leave a Google Classroom as a teacher? As a teacher, leaving a Google Classroom may have some implications. Here's what happens when you decide to leave: 1. Transfer Ownership When a teacher leaves a Google Classroom, ownership of the class is automatically transferred to another teacher in the class. If there are no other teachers, ownership is transferred to the teacher who created the class. 2. Teacher Access Revoked After leaving the class, you will lose access to the Google Classroom and its associated materials, including assignments, announcements, and student submissions. However, any posts you made as the teacher will remain visible to students and other teachers in the class. 3. Students' Access Unaffected Leaving a Google Classroom as a teacher does not impact students' access to the class or their assignments. Students can continue to participate in the class and submit their work as usual. Knowing how to leave a Google Classroom is essential for students and teachers alike. By following the step-by-step instructions provided in this guide, you can easily remove yourself from a Google Classroom, whether you're a student or a teacher. Remember, staying organized in your virtual learning environment is key, and Google Classroom gives you the flexibility to manage your classes efficiently.

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Migration

Migration

Share Google Drive files and folders with non Google users

How to switch Bard on or off for your users

How to leave a Google Classroom