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Workspace Tips is provided by the team at Overdrive. We’re passionate about Google Workspace and everything Google, so we’re delighted to share the latest insights, tips and tricks with you.

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Latest Tips

How to send mass emails using Multi Send in Gmail

Consider using Gmail to send bulk emails to people inside or outside of your organization. Follow along to find out more about the multi-send feature that is available for Google Workspace users. What is multi-send in Gmail? The multi-send feature allows you to send a large number of emails from Gmail without having to BCC everyone. Furthermore, an unsubscribe link is also automatically added to bulk emails so the recipients can easily unsubscribe. Multi-send can be used on desktop devices by users of the following Google Workspace editions: Workspace Individual Business Standard, Business Plus, Enterprise Starter Enterprise Standard, Enterprise Plus, Education Standard Education Plus There are also some limitations that you should be aware of, such as: You can only add up to 1,500 recipients in the To field. The maximum number of emails you can send per day is 1,500. You won’t be able to use Reply, Forward, Scheduling, or Confidential modes with multi-send. When you add an attachment, the size of it in each email counts toward your storage. It’s recommended to upload the file to Google Drive and share a link to the file instead. By default, multi-send is limited to internal recipients for Google Workspace Enterprise plans and Google Workspace for Education accounts. However, your admin can enable mass emails to external recipients. Please note that your Google Workspace administrator may choose to disable or limit this feature for your account. Please contact them directly if you have issues using multi-send. How to send mass emails from Gmail Whether you’re looking to send and announcement, newsletter, or other communication, here’s how to send your first multi-send email: 1. Open Gmail and click the Compose button. 2. From the compose window, click the double envelope button to switch on multi-send. Read the short description of the feature and click Turn On to continue. When multi-send is enabled, the compose window has a purple header. 3. Add the recipients in the To field. You can type in their email addresses, paste a list of addresses, or use a mailing list from Google Contacts as demonstrated in the image below. 4. Enter the subject line and compose your message as you normally would. Click Continue when you’re ready to send the email. 5. To send yourself a test email, click Send Preview. Once you’re ready to send the mass email, click Send All. If a recipient unsubscribe from your emails, you will receive a notification email from Google. Next time you send a mass email, anyone who has unsubscribed from your emails is automatically removed from the recipient list. To switch between regular email and mass-mail modes in Gmail, click the double envelope button from the compose window toolbar.
How to download emails from Gmail

You can archive email threads and attachments from your Gmail account by downloading them to your computer or Google Drive. In this guide we’ll show you how to save individual emails or download all your emails in one go. Why should you download your emails from Gmail? Since email is normally used to send important messages, attachments, and other documents, it’s a good idea to keep a secure copy of your messages outside of your Gmail inbox. You may also want to download your emails if you’re planning to delete your email account. Whatever the reason, knowing how to export and save all of your emails locally or in the cloud may come in handy one day. You probably have a ton of emails from earlier times in your Gmail inbox that you want to download, so let’s get started. How to download individual emails from Gmail Downloading emails from Gmail is only possible via desktop. You won’t be able to follow these steps on your mobile. 1. Open the email that you want to download and click on the More button (the three vertical dots). 2. Choose Download message. 3. The email will be downloaded to your computer as an EML file. You can open this format with an email app such as Outlook, Thunderbird, Apple Mail, etc. How to download all your emails from Gmail Google Takeout is the best way to download emails from Gmail to a computer. This service is provided by Google and allows you to save data from other apps such as Google Drive as well. 1. Go to https://takeout.google.com/ and login if necessary. 2. Click on Deselect all if you only wish to download your Gmail data. 3. Scroll down to find Mail and check the box. 4. Scroll to the bottom of the page and click Next Step. 5. Choose “Send download link via email”. In the frequency section, you can choose to automate this process to get a new archive every 2 months for the next 12 months. 6. Select the file type and size. Zip files can be opened on any computer while tgz needs an additional app to open. Choose a file size of 50GB if you have a large number of emails don’t want the download file to be split into chunks. 7. Click on Create Export. You will receive an email once your file is ready to download. This can take more than a few minutes if you have a lot of emails with large attachments. Once you unzip the folder, you will find an MBOX file that contains all your downloaded Gmail emails. You can open this with most mail apps such as Outlook, Thunderbird, Apple Mail, etc. If you have any questions about downloading your emails from Gmail, why not ask our Workspace community forum ?
How to Add and Remove Google Sheets Add-Ons

Google Sheets add-ons are third-party apps that you can install to add new features to the spreadsheets editor. Follow this tip to find out how to install them, or remove the ones that are no longer needed. Without a doubt, Google Sheets is a powerful tool for all Google Workspace users. The app is more than capable of performing the most common tasks on its own. However, by using some Google Sheets add-ons, you can do even more. Google Sheets add-ons are similar to Chrome extensions - they add extra functionality to the app. For example, there are add-ons that will enable you to automate tedious tasks within your spreadsheet or connect Google Sheets with data from other apps. How to Install Google Sheets Add-Ons Open any Google spreadsheet on the web. From the top menu, select Extensions > Add-ons > Get add-ons. A Google Workspace Marketplace pop-up window will show apps that work with Google Sheets. Choose the one you want to add and click Install. A message will appear to inform you about the specific data the add-on needs to access to work properly. After the installation, you may need to refresh the Google Sheets page to start using the add-on. How to Uninstall Google Sheets Add-Ons Open any Google sheet on the web. From the top menu, select Extensions > Add-ons > Manage add-ons. A Google Workspace Marketplace pop-up window will open with the list of add-ons currently installed. Click on the one you want to remove, and then click Uninstall. A pop-up message will appear to confirm the action. Refresh the page to make sure the changes take effect. Check out some of our recommended Google Workspace add-ons to improve productivity within your organization. Share your favorite Google Sheets add-ons on our Google Workspace forum .

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How to send mass emails using Multi Send in Gmail

How to download emails from Gmail

How to Add and Remove Google Sheets Add-Ons